DSA2019: Opening up Development
The Open University, Milton Keynes, 19-21 June
Convenor and author information
Once again the DSA adopted an open call for paper proposals from all-comers. The aim is to continue to open up the conference process to allow for the creation of new networks, putting people in touch with each other who have related research interests.
- Paper-presenters may be students
- Convenors may also present a paper during the conference, either in their own panel or another.
- Due to the 'competition for time' within such a conference, colleagues are allowed to convene no more than one panel and present only one paper during the conference.
- This does not prevent you from making multiple proposals, but in the case of multiple acceptances we will ask you to make a choice
- In brief, each participant may convene one panel, present one paper, chair one panel and be discussant in one panel.
- Paper presenters need not be members of the association. However, the DSA welcomes new members. Members of the association can register for the conference at a discounted fee.
- All accepted panels, except roundtables, are open to paper proposals through the website; panels could be proposed with specific contributors in mind, but when the call for papers opens, convenors are open to the possibility of other contributions arriving via the open call.
- There is no General panel this year, all papers must be proposed to one of the panels listed on the panels page.
- All convenors, authors, chairs and discussants will be expected to register online in advance of the event and pay a registration fee to attend.
- The DSA expects convenors of accepted panels to commit to the panel and conference: convenors will need to observe deadlines for action requested by the conference organisers, communicate with all those proposing papers to their panels to inform them of their decisions, and continue to communicate with the accepted presenters as the panel prepares for the event.
- Panel convenors will need to select which papers they wish to accept to their panel during the period 17-28 January 2019. So it is important you are able to do this during that time period.
Formal acceptance letters (signed pdfs on headed paper) can be downloaded from the login environment (the head icon). Log in, proceed past your contact details with the "Proceed" button (located under the contact fields) and then scroll through to your panel/paper. There will be an encircled A at the end of the panel/paper title line. Click on this, download the pdf and print your letter. Please note that we do not send such letters by post.
Your details in Cocoa
When logged into Cocoa, make sure your contact details are the way you'd like them to be presented - especially your title, name, institution, as these are visible on panel pages and will eventually appear in the printed programme and on your conference badge.
It is the convenors' responsibility to ensure that all panel participants are well briefed and that the panel continues to meet DSA's requirements. To that end, convenors should not only communicate their decisions over proposals as detailed below, but also later in the process, email the panelists to: inform them of the speaking order (albeit this is displayed on the public panel page), inform them as to how much time they have been allocated, remind them to register (the registration status can be seen in the login environment), inform them of any late changes or additional chairs/discussants, and give any other information related to the panel. If panelists withdraw convenors should mark these withdrawals in the login environment to inform the organisers.
Controlling/editing your panel
Panel convenors can use the login link (the head icon) in the tools menu above to edit their proposals. Later, when panels have been accepted/rejected, convenors are requested to administer their panels via this login environment. Convenors should log in to state any specific timing requests for their panel (when directed to so by the conference administrator), to add the names of chairs/discussants, and to manage the paper proposals. Co-convenors cannot be added/removed nor can panels be withdrawn through this environment - please email us to do this (address in footer).
When papers are proposed via the website, they will be proposed to specific panels. Convenors will receive a summary email of the proposal. Convenors are welcome to acknowledge proposals by email, and even to ask contributors to edit their abstracts by logging in themselves. When the call for papers is over, convenors must indicate their decisions about whether to accept/reject/transfer proposals through the login environment. If an author later emails to withdraw their paper, the convenors should mark the paper as 'Withdrawn' in the login environment, otherwise the conference administrator may not know of the withdrawal. The papers can be placed in order via the login environment, and this should be done once decisions about all papers have been made.
Length of panels
Panels may not last for more than a single day. Each day will have a maximum of three 90-minute panel sessions, each of which may hold up to four papers. So convenors should accept no more than twelve papers. That said, in 2018 due to some panels attracting a large number of paper proposals, we did allow these panels to have more than 3 sessions but this is rare. Generally, panels are limited to two sessions (i.e a max of 8 papers) and delegates appear to enjoy this approach.
The conference organisers will work on rehousing the paper proposals marked 'transfer', and we will get in touch if this affects your panel, before registration opens.
Editing your paper
Paper authors can use the login link in the toolbar above (the head icon) to edit their proposals.
Pre-circulation of papers
The DSA has no rule about this but many convenors are keen to pre-circulate completed papers. To facilitate this and save on loads of email traffic, authors can upload a PDF of their paper within Cocoa, and it will then show as a downloadable file beneath their abstract on the public panel page on this site. It is your choice whether you instruct your presenters to make use of this.
Timing of presentations
How you allocate the time in your sessions is largely your decision and will depend on the session format. In a paper panel, the DSA norm is to allot each presenter a maximum of 20 minutes (for presentation and questions/discussion). The key is to respect the fact that many presenters have travelled a long way in order to be able to contribute and clearly need time to set out their argument.
While the online panel pages do not indicate the session breaks, we will indicate these in the printed programme. Convenors will be asked for paper distribution per session ahead of the print deadline, and are thereafter asked, where possible, to stick to this distribution.
We will notify you with an email when registration opens and publicise this online. Registration does not require instant payment but does indicate your commitment to attend the event. On registering, you will be sent an automated notification that your registration was received. We process your registration manually, getting back to you if there are any mistakes/questions, and emailing you an invoice with a payment information/link. You then have thirty days to pay. Once you have paid, the payment will be logged, and you will be emailed a receipt. So please do not put off registering just because you know your funding will arrive at a later date - register when registration opens so that you can be invoiced with the lower, "early-bird" rates.
Communication between authors/convenors
Convenor/author email addresses are not shown on the panel pages for anti-spam and privacy reasons. However, there is an in-built secure email messaging system. If you cannot work that, please email us to obtain the relevant email addresses.
Any queries with the above, please email conference(at)devstud.org.uk.