DSA2020: New Leadership for Global Challenges
University of Birmingham, 16-19 June 2020
Convenor and author information
Once again the DSA adopted an open call for paper proposals from all-comers. The aim is to continue to open up the conference process to allow for the creation of new networks, putting people in touch with each other who have related research interests.
Shindig online resources & conference policies
We have created resources for all conference delegates about the Shindig online platform and the DSA2020 conference policies. Please take the time to read and look through these ahead of the conference.
There are videos (1 for delegates and 1 for administrators); screen grabs for delegates and for admins and more information about panel formats. For those of you pre-recording your presentation, we have a how to guide for you online as well, this also includes information about file format requirements.
The conference recording, accessibility and the anti-harrassment policies must be read by all ahead of the conference.
- Paper-presenters may be students
- Convenors may also present a paper during the conference, either in their own panel or another.
- Due to the 'competition for time' within such a conference, colleagues are allowed to convene no more than one panel and present only one paper during the conference.
- This does not prevent you from being a co-author on multiple papers at the conference, as long as each paper is presented by a different person at the conference. Those who submitted multiple proposals have been asked to choose which accepted paper to keep in the programme.
- In brief, each participant may convene one panel, present one paper, chair one panel and be discussant in one panel.
- Paper presenters need not be members of the association. However, the DSA welcomes new members. Members of the association can register for the conference at a discounted fee.
- All accepted panels, except certain roundtables and experimental panels, were open to paper proposals through the website; panels could be proposed with specific contributors in mind, but during the call for papers, convenors were open to the possibility of other contributions arriving via the open call.
- There is no General panel this year, all papers were proposed to one of the panels listed on the panels page.
- All panels are grouped under various streams (themes) and this is colour coded in the online panel timetable.
- All convenors, authors, chairs and discussants and invited speakers to roundtables or experimental panels will be expected to register online in advance of the event and pay a registration fee to attend.
- The DSA expects convenors of accepted panels to commit to the panel and conference: convenors will need to observe deadlines for action requested by the conference organisers, communicate with all those proposing papers to their panels to inform them of their decisions, and continue to communicate with the accepted presenters as the panel prepares for the event
Formal acceptance letters (signed pdfs on headed paper) can be downloaded from the login environment (the head icon). Log in, proceed past your contact details with the "Proceed" button (located under the contact fields) and then scroll through to your panel/paper. There will be an encircled A at the end of the panel/paper title line. Click on this, download the pdf and print your letter. Please note that we do not send such letters by post.
Your details in Cocoa
When logged into Cocoa, make sure your contact details are the way you'd like them to be presented - especially your title, name, institution, as these are visible on panel pages and will eventually appear in the printed programme and on your conference badge.
It is the convenors' responsibility to ensure that all panel participants are well briefed and that the panel continues to meet DSA's requirements. To that end, convenors should not only communicate their decisions over proposals as detailed below, but also later in the process, email the panelists to: inform them of the speaking order (albeit this is displayed on the public panel page), inform them as to how much time they have been allocated, remind them to register (the registration status can be seen in the login environment), inform them of any late changes or additional chairs/discussants, and give any other information related to the panel. If panelists withdraw, convenors should mark these withdrawals in the login environment to inform the organisers.
Controlling/editing your panel
Panel convenors can use the login link (the head icon) in the tools menu above to administer their panels via this login environment. Convenors should log in to state any specific timing requests for their panel (when directed to so by the conference administrator), to add the names of chairs/discussants, to order the papers in their panel and to manage the paper proposals. Co-convenors cannot be added/removed nor can panels be withdrawn through this environment - please email us to do this (address in footer).
If an author emails between now and the conference to withdraw their paper, the convenors should mark the paper as 'Withdrawn' in the login environment, otherwise the conference administrator may not know of the withdrawal. If we hear of a withdrawal, we will do the same and notify the panel convenors updating you on the number of papers remaining and panel sessions allocated to your panel. The papers can be placed in order via the login environment, and this should be done once decisions about all papers have been made.
Length of panels
Generally panels may not last for more than a single day, however some panels may have 4 sessions and thus run over 2 days. Each day will have a maximum of three 90-minute panel sessions, each of which may hold up to four papers. We have allocated every panel an appropriate number of sessions depending on number of papers they received and accepted. All sessions are 90 minutes long. Up to 4 papers=1 session, 5 to 8 papers=2 sessions, 9 to 12 papers=3 sessions. A handful of panels that received 20 or more papers were permitted to accept 16 papers (4 sessions). Most roundtables will run for one session. Most panels have two sessions (i.e a max of 8 papers) and delegates appear to enjoy this approach.
The conference organisers have worked during February to rehouse the paper proposals marked as 'transfer'. This process is now complete.
Editing your paper
Paper authors can use the login link in the toolbar above (the head icon) to edit their proposals.
Pre-circulation of papers
We do not require full papers submitted before the conference. In fact, the DSA has no rule about this but many convenors are keen to pre-circulate completed papers. To facilitate this and save on loads of email traffic, authors can upload a PDF of their paper within Cocoa, and it will then show as a downloadable file beneath their abstract on the public panel page on this site. It is your choice whether you instruct your presenters to make use of this.
Timing of presentations
How you allocate the time in your sessions is largely your decision and will depend on the session format. In a paper panel, the DSA norm is to allot each presenter a maximum of 20 minutes (for presentation and questions/discussion), usually 15 minutes to present and 5 minutes of Q&A. The key is to respect the fact that many presenters have spent considerable time and effort in order to be able to contribute their research and clearly need time to set out their argument.
Distribution of papers over sessions
No panel session should include more than 4 papers, but it can include fewer - this is up to the convenors to decide. For example, if the panel has received 7 papers, it can be split over two sessions as 4+3, but also as 3+4 etc. When the Early Bird registration is closing, we will be contacting all convenors to indicate the way they want to divide the papers in the ‘Requested timing’ field in Cocoa (it should not be done earlier than that, as withdrawals often occur around the time when Early Bird prices end). While the online panel pages do not indicate the session breaks, we will indicate these in the printed programme. We therfore ask convenors, where possible, to stick to this distribution.
We will notify you with an email when registration opens and publicise this online. Registration does not require instant payment but does indicate your commitment to attend the event. On registering, you will be sent an automated notification that your registration was received. We process your registration manually, getting back to you if there are any mistakes/questions, and emailing you an invoice with a payment information/link. You then have thirty days to pay. Once you have paid, the payment will be logged, and you will be emailed a receipt. So please do not put off registering just because you know your funding will arrive at a later date - register when registration opens so that you can be invoiced with the lower, "early-bird" rates. As long as you register online during the early bird period, you will gain the early-bird registration rate, even if you pay after the EB deadline passes.
Communication between authors/convenors
Convenor/author email addresses are not shown on the panel pages for anti-spam and privacy reasons. However, there is an in-built secure email messaging system from the panel pages. If you cannot work that, please email us to obtain the relevant email addresses. You can also share via social media your panel or your paper from within the panel pages now.
Any queries with the above, please email conference(at)devstud.org.uk